Convert Pages, Numbers, or Keynote files to Microsoft Word, Excel, PowerPoint, PDF, and more

To open a Pages, Numbers, or Keynote file in Word, Excel, or PowerPoint, convert the file in the appropriate iWork app first. You can convert files on iPhone, iPad, Mac, or online at iCloud.com. When you convert a file, you create a copy in the new format. The original file remains intact.

Convert a Pages, Numbers, or Keynote file on iPhone, iPad, or Mac

1. With the file open, tap or click the Share button in the toolbar, then tap or click Export and Send.
2. Choose a format for your document:
   • To convert a Pages document to Word, choose Word.
   • To convert a Numbers spreadsheet to Excel, choose Excel.
   • To convert a Keynote presentation to PowerPoint, choose PowerPoint.
   • You can also convert to PDF and a variety of other file formats depending on the iWork app you're using.
3. To save the converted file on your device or to iCloud Drive:
   • On iPhone or iPad, tap Save to Files, then choose a location.
   • On Mac, click Save, then choose a location.
4. To share the converted file:
   • On iPhone or iPad, choose how you want to send your file, like with Mail or Messages, then send the file.
   • On Mac, click Send a Copy, choose how you want to send your file, then send the file.

Convert a Pages, Numbers, or Keynote file online at iCloud.com

Pages, Numbers, and Keynote for iCloud lets you open, edit, and share your files from a supported browser on a Mac or PC.

1. Sign in to iCloud.com with your Apple ID. If you don't have an Apple device, learn how to create an Apple ID.
2. Double-click Pages, Numbers, or Keynote.
3. In the document, spreadsheet, or presentation manager, click the More button on the file that you want to convert, then choose Download a Copy. If you have the file open, click the More button in the toolbar, then choose Download a Copy.
4. Choose a format for the document. The converted file downloads to your browser’s default download location.

Convert Word, Excel, or PowerPoint files to Pages, Numbers, or Keynote files

You can convert files on iPhone, iPad, Mac, or online at iCloud.com. The original file remains intact after you convert it.

Convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file on iPhone or iPad

1. Open the iWork app that you want to convert the file to. For example, if you want to convert a Word document to a Pages document, open the Pages app.
2. Locate the file you want to convert in the document, spreadsheet, or presentation manager, then tap the file. If you don’t see the document manager, tap the Back button, then tap the file that you want to open.

If a file is dimmed, it’s not in a compatible format and you can’t open it. You can try to open the file in another iWork app.

Convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file on Mac

You can convert a Word, Excel, or PowerPoint file to a Pages, Numbers, or Keynote file from the Finder or from the appropriate app:

• From the Finder, Control-click the file, choose Open With, then choose Pages, Numbers, or Keynote.
• From the Pages, Numbers, or Keynote app, choose File > Open, select the file, then click Open. If a file is dimmed, it’s not a compatible format.

When the file opens, you might get a message that fonts are missing or that the file will look different in other ways. You might see also see warnings when you open documents created in older versions of the app.

Convert a Word, Excel, or PowerPoint file in Pages, Numbers, or Keynote for iCloud

1. Sign in to iCloud.com with your Apple ID. If you don't have an Apple device, learn how to create an Apple ID.
2. Choose the iWork app that you want to open.
3. Drag the file that you want to open into the document, spreadsheet, or presentation manager in your browser. Or click the Upload button , select the file, then click Upload.
4. Double-click the file.

Check file format compatibility

Pages, Numbers, and Keynote are compatible with a wide variety of file types.

Pages file format compatibility

You can convert Pages documents to these types of files:

• Microsoft Word: Office Open XML (DOCX) 1
• PDF
• EPUB (on iPhone, iPad, and Mac)
• Rich Text Format (RTF/RTFD) (on iPhone, iPad, and Mac)
• Plain Text files (TXT) (on iPhone, iPad, and Mac)
• Pages ’09 (on Mac only) 2
• Image (JPEG, PNG, or TIFF)

You can open these types of files in Pages on iPhone, iPad, Mac, and online at iCloud.com:

• All Pages versions
• Microsoft Word: Office Open XML (DOCX)
• Rich Text Format (RTF/RTFD)
• Plain Text files (TXT)

Numbers file format compatibility

You can convert Numbers spreadsheets to these types of files:

• Microsoft Excel Office Open XML (XLSX) 1
• PDF
• Comma Separated Values (CSV)
• Tab Separated Values (TSV) (on iPhone, iPad, and Mac)
• Numbers ’09 (Mac only)

You can open these types of files with Numbers on iPhone, iPad, Mac, and online at iCloud.com:

• All Numbers versions
• Microsoft Excel Office Open XML (XLSX)
• Comma Separated Values (CSV)
• Tab-delimited or fixed-width text files

Keynote file format compatibility

You can convert Keynote presentations to these types of files:

• Microsoft PowerPoint Office Open XML (PPTX) 1
• PDF
• Image (JPEG, PNG, or TIFF) (on iPhone, iPad, and Mac)
• Animated GIF (on iPhone, iPad, and Mac)
• Movie (MOV) (on iPhone, iPad, and Mac), in Apple ProRes or HEVC format
• Movie (M4V) (on Mac only), in H.264 format
• Keynote ’09 (on Mac only)
• HTML (on Mac only)

You can open these types of files in Keynote on iPhone, iPad, Mac, and online at iCloud.com:

• All Keynote versions
• Microsoft PowerPoint: Office Open XML (PPTX)

1. If you need to export to Microsoft Office legacy file formats like DOC, XLS, or PPT, you can export to the current XML format instead, then open the file in the equivalent Office app to export to the older format.

2. If you convert a Pages document into a Pages ’09-compatible document, learn more about changes that happen when you export to iWork ’09.

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